Planning an event can feel overwhelming, but with the right venue and a solid checklist, it becomes a breeze. At Villa Penna, we provide the perfect setting for all types of celebrations—from intimate gatherings to grand receptions. Here’s an essential checklist to make the most of each room and plan an unforgettable event.
Step 1: Determine the Event Type and Guest Count
Villa Penna offers various spaces to accommodate different group sizes and styles. Once you’ve determined the guest count, choose the room that best fits your event’s atmosphere and scale.
Step 2: Schedule a Venue Tour
Before making any final decisions, it’s a good idea to tour the space with our Villa Penna team. You’ll get a firsthand look at the rooms, which can help you envision the décor, layout, and any customization you may want to add.
Step 3: Select Your Vendors
To make planning easier, we provide a vendor referral sheet to each bride or event organizer who books with us. Our recommended vendors offer services from photography and entertainment to florals and transportation. This helps ensure that all the details align seamlessly with Villa Penna’s style and your vision.
Step 4: Set Up Room-Specific Decorations and Seating Plans
Consider the unique features of each room at Villa Penna:
Grand Ballroom: With a spacious dance floor, elegant chandeliers, and customizable lighting, this room allows for grand décor elements. Plan for an open seating chart, and arrange tables to maximize dance and mingling space.
Angelina Room: This space is ideal for medium-sized décor statements. Opt for floral centerpieces, uplighting, and a separate buffet or dessert station.
Maria Louisa Room: Known for its cozy ambiance, this room is perfect for simpler, intimate décor. Place emphasis on personal touches—like small candles, single floral arrangements, or meaningful décor items.
Step 5: Confirm Catering and Menu Choices
Villa Penna’s culinary team is skilled in a variety of cuisines to please any palate. Our event coordinators will help you select a menu that suits the tone of your gathering, whether it’s a formal sit-down dinner or a more casual buffet.
Step 6: Prepare an Event Timeline
Work with our coordinators to establish a timeline that covers every part of your event, from guest arrival to speeches, dinner service, and dancing. A solid timeline ensures that everything runs smoothly and each part of the event receives the attention it deserves.
Step 7: Finalize Event Details
In the weeks leading up to your event, our Villa Penna staff will reach out to confirm all final details. This includes:
- Confirming the final guest count
- Providing additional vendor recommendations if needed
- Reviewing any last-minute layout or décor changes
Step 8: Relax and Enjoy!
With your event checklist complete and the Villa Penna team handling the setup, you’ll be free to enjoy the big day with your guests.
By following these steps, you’ll be well-prepared to host an extraordinary event at Villa Penna. For additional assistance or to book a tour, feel free to contact us directly. Our team looks forward to bringing your vision to life!